BENTON -- A procedure to ensure all the layers of Scott County's geographic information system are updated is needed.
During the regular County Commission meeting Tuesday, commissioners discussed with county E-911 Director Joe Burton how some requests from the county clerk's office to locate an address for voter registration are not being fulfilled.
County Clerk Rita Milam said in some cases, dispatchers advise they can't find the address on their map while in other cases her staff is told by dispatchers that the address or street is in a different location than the residents say it is.
Commissioner Jamie Burger asked Burton how addresses get into the database.
Burton advised he enters the data, although "the mapping system hasn't been updated for awhile. ... Some of the mapping stuff (at the communications center) is not up-to-date."
Burton said he has had a problem with geo points not matching up that he is trying to resolve. He also advised he keeps a map in his office computer updated and periodically updates the map at the communications center.
"We've got to get these maps updated," Burger said.
Burton noted dispatchers don't look at the database, they look at map. He said E-911 software will light up the location of where an address is when a call is received even if that address is not entered on the map.
In other business Tuesday:
* An educational class for the county's dispatchers to be held at the Sikeston Area Higher Education Center will be scheduled in July, according to Burton.
"It's real specific to dispatching," he said. "Basically what we're trying to do is get standardized."
Burton and Burger also discussed a check-off list for dispatchers to use when beginning a shift. "Kind of a preflight check," Burton said.
Dispatching at the new Scott County Communications Center is getting better, Burton said.
* A class on disaster response and planning for railroad emergencies by the Union Pacific Railroad will be held at the old E-911 dispatching center in Morley from 6-9 a.m. March 16, according to Burton.
* An earthquake preparedness class at Kelly High School has been rescheduled for Thursday due to a scheduling conflict, Burton said.
* An emergency management directors meeting is scheduled for March 3 at the Scott County Health Department.
* A statewide tornado drill is set for 1:30 p.m. March 14.
* Burton said he would like to have another meeting for the county's emergency response personnel by the end of the month.
* The Scott County Communications Center board will meet at 9:30 a.m. Thursday.
* The Homeland Security interoperability grant applications have been mailed, according to County Developer Joel Evans.
The total requested amount for the Scott County Sheriff's Department was $238,000, Evans said.The Scott County Rural Fire Protection District's application requested $38,000.
Evans also advised he will begin the application process for this year's Justice Assistance Grant for the sheriff's department.