BENTON -- A recent tour of Cape Girardeau County's archive center has provided Scott County officials with additional ideas for a similar facility for their county.
"That's one thing we are having an ongoing discussion on is constructing a building or finding a building to house an archive center and records storage center," Commissioner Jamie Burger said during the regular Scott County Commission meeting Tuesday. "We generate so many documents and papers that have to be saved."
Commissioners toured the Cape Girardeau County Archives in Jackson Oct. 17, according to Burger, as commissioners are presently in the process of collecting "thoughts and ideas. It's very preliminary."
The facility presently being envisioned by Scott County commissioners, however, would serve additional needs, according to Martin Priggel, presiding county commissioner.
"This building we've kind of talked about would house three different things," Priggel said. In addition to an archive and records storage center, commissioners are considering a building that would also house a countywide E-911 call center and provide storage for emergency supplies such as water, blankets and medical supplies, he said.
Records management is something the county is going to have to deal with one way or another, according to commissioners. Burger said about 40,000 pounds of paper records that were no longer needed by county officials were shredded during the renovation of the courthouse last year.
Commissioner Dennis Ziegenhorn noted that even though many county records are put onto microfilm, state statutes require many of the documents to be saved in their original paper form.
In addition to looking for a way to store required documents, commissioners are also looking for a way to preserve records for the public to view now as well as in the future.
Ziegenhorn said during the tour of the Cape Girardeau County Archives facility, he noticed how many people use the archives to review documents such as land deeds, transfers and marriage records among others. Also a lot of the records that county officials are required to store are accessed on a daily basis by the county prosecutor, judges and other court system officials.
He said the Cape Girardeau County Archives facility has, in addition to areas accessible to the public, secure areas that only county officials can access.
If an archive center is established for Scott County, he said they can expect the same uses here. "They will be accessed daily," Ziegenhorn predicted.