The new file system is just one of the purchases made possible with money provided by the state to assist with the consolidation of Scott County's court clerks, according to Pam Glastetter, circuit court clerk for the county.
Previously the associate court files were housed in the courthouse basement, third floor of the jail and in supply rooms behind the judge's chambers.
"Now we have centralized the associate and circuit disposed records in one location," Glastetter said.
The goal of the consolidation of court clerks is to better serve the people of Scott County and streamline case management processes, according to court officials.
"Having our records centralized in one location is the first step," Glastetter said. "Consolidation is very challenging, having clerks in three separate locations. However, the clerks have had several brain-storming sessions and have really made a team effort to make this work. The judges have also been very supportive in trying new ideas. It has been a collaborative effort."
Glastetter, Circuit Judge David Dolan and Judge Hense Winchester have wanted to consolidate court clerks for some time now. As Judge Scott Horman was also in favor of the consolidation, an agreement was signed and became effective Jan. 1.
"Without the hard work of the clerks it would not be possible," she said. "Several clerks have put in many extra hours. I do believe this is why only two months into consolidation we have made remarkable progress."
Glastetter said they will be able to process passport applications in all divisions beginning in March.
"You should also be able to file your pleadings in any division regardless of where the case in processed," she said. "With the cross training of clerks, you should eventually be able to take care of business in one location, eliminating the need to send you to several different divisions."
Glastetter said her office is also in the process of updating their Web site to be consistent with the way they now do business. The changes should be complete in approximately two or three weeks.
"The Web site will have answers to many frequently-asked questions, forms that can be downloaded and links to other Web sites," she said.
The Circuit Clerk's Web page can be viewed by following a link from the county's Web site, www.scottcountymo.com.